Events Officer

Main responsibilities

As part of the events team, within the wider communications team and reporting to the Head of Events, you will: 

Support the design and co-ordination of the Institute’s programme of public and private events, including panel discussions, conferences, receptions, workshops, roundtables and external hires.

Manage all logistics for timely, professional event organisation and delivery, including:

• Acting as project manager for individual events, creating relevant checklists and timelines.
• Liaising with IfG colleagues to agree dates and timings for events, helping to manage a busy and flexible diary.
• Approaching external speakers for events as suggested by colleagues in the research team, and liaising with speakers and their offices as necessary.
• Making all necessary catering, AV and room set-up arrangements.
• Preparing briefing notes for speakers.
• Greeting guests and speakers, assisting with attendee registration and attending events to assist with delivery on the day (including working outside core hours).
• Working closely with partners and the Institute’s partnerships team to deliver sponsored events.

 Manage all event marketing, including:

• Creating and updating webpages for events.
• Creating event campaigns and sending out all event correspondence using the Institute’s marketing software.
• Creating guest lists and managing RSVPs using the Institute’s CRM database.
• Helping prepare for and deliver Institute events outside of London, including our party conference programme.
• Sharing management of the busy events email inbox and dealing with internal and external event enquiries.
• Supporting event colleagues on their event delivery.
• Acting as project manager for your own events, creating relevant checklists and timelines.

Personal specification

We are looking for enthusiastic, highly-organised candidates who have:

• Professional experience of organising public events, workshops, roundtables or conferences.
• Ability to communicate clearly and effectively, both orally and in writing.
• Excellent interpersonal skills, with the ability to work effectively with colleagues and partners both inside and outside the Institute, and confidence to liaise with senior people.
• Ability to multi-task, prioritise and juggle multiple projects at different stages of development.
• Ability to produce high-quality, accurate work to tight deadlines, sometimes in a rapidly evolving working environment.
• A forward-thinking and proactive attitude to work, taking opportunities as they arise and with the ability to spot potential problems before they occur, and resilient under pressure.
• A collaborative working ethos and willingness to work flexibly across the organisation.
• An interest in the Institute’s work, government and public policy.

The following attributes are useful, but not essential:

• Knowledge of and/or experience of working in or around politics or government.
• Database skills, particularly knowledge or experience of working with a CRM database.

Salary and benefits

Salary:  £33,000 – £35,000 per annum.

Benefits:

Contractual

• 30 days of annual leave in addition to eight days of bank and public holidays for full-time staff.
• The IfG has a pension scheme which you will be auto-enrolled into in your third month of employment. The contribution is a minimum of 5% from the employee and a fixed 10% contribution from the employer.
• Death in service life assurance of 4 x salary is given to all staff.
• 20 days sick pay in first year and thereafter 30 days per rolling 12-month period.

Non-contractual

• Staff may take two weeks each year when the requirement to work from the office in London does not apply.
• Lunch is provided when working in the office.
• Employee Assistance Programme is available via Health Assured.
• Six months maternity leave at full pay.
• Six weeks paternity leave at full pay
• Shared parental leave – some paid, subject to circumstances.
• Cycle to work scheme.